September 23, 2016

AHRQ Accepting Multiple-PI Proposals Effective October 1

The Agency for Healthcare Research and Quality will be accepting Multiple Program Director(s)/Principal Investigator(s) in appropriate research grant applications, effective with new applications submitted on or after October 1, 2016.

From AHRQ Multiple Program Director/Principal Investigator Policy (NOT-HS-16-018):
The multiple-PD/PI option is extended to AHRQ research grant applications submitted electronically through Grants.gov using the SF424 R&R application package. The multiple-PD/PI option will be accepted for applications submitted to current AHRQ research Funding Opportunity Announcements (FOA). The multiple-PD/PI option does not apply to R13 conference grant applications. If the multiple-PD/PI model is not allowed, the FOA will state that “Multiple Program Director(s)/Principal Investigator(s) are not permitted.” under Section III, Eligible Individuals.
The announcement also includes guidance on making changes when submitting non-competing applications:
  • Change from an active single-PD/PI to a multiple-PD/PI award, or changes in the number or makeup of multiple-PD/PIs
  • Change from an active multiple-PD/PI to a single-PD/PI award

September 20, 2016

NSF Proposals: New FastLane Compliance Checks Effective September 26

A message from Jean Feldman, Head of the National Science Foundation Policy Office:


Dear Colleagues:

Effective September 26, 2016, FastLane will now check to ensure that the combined text of the Project Summary text boxes (or uploaded PDF if the Project Summary contains special characters) does not exceed one page prior to submission, rather than the current check of 4,600 characters. See the Proposal & Award Policies and Procedures Guide (PAPPG), Chapter II.C.2.b, for further information.

The compliance check will trigger an error message in the following circumstances:
  • Project Summary text exceeds the one-page limit; and
  • Project Summary text is entered and the user also uploads a “Project Summary with Special Characters” supplementary document.
Proposal File Update (PFU) Implications:

Proposers should be aware that if a proposal was received by NSF prior to September 26, 2016, containing a Project Summary that complies with the previous 4,600-character limit but exceeds the one-page limit, a PFU addressing any section of the proposal will result in the proposal not being accepted if it does not comply with these compliance checks. The checks will be run on all sections of the proposal, regardless of which section was updated during the PFU.

(Note from SPO to Berkeley researchers: This means that if you update any section of a proposal that you submitted prior to September 26, you will also need to modify your Project Summary if it exceeds the one-page limit. Failure to do so will cause the proposal not to be accepted.)

Grants.gov Implications:

Proposers should also be aware that Grants.gov will allow a proposal to be submitted, even if it does not comply with these proposal preparation requirements. Should NSF receive a proposal via Grants.gov that is not compliant, it will be returned without review.

We encourage you to share this information with your colleagues. For system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or Rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov.

Thank you,
Jean Feldman
Head, Policy Office
Division of Institution & Award Support
Office of Budget, Finance & Award Management
voice: 703.292.4573
email: jfeldman@nsf.gov

September 08, 2016

CIRM Holding Roadshow Meetings

The California Institute for Regenerative Medicine (CIRM) will be conducting a Roadshow, a series of meetings throughout the state to re-introduce stakeholders to CIRM, including the new CIRM strategic plan, funding programs, application and review process, as well as an overview of post-award issues. The meeting presentation will be high level, but the CIRM team will be available after the presentation for Q&A. Over the next four years, CIRM will make approximately $700,000,000 in new awards to advance stem cell research and development.

Meetings scheduled for the San Francisco Bay Area are on September 26 at the California Life Sciences Association in San Francisco, September 28 at Stanford University, and October 11 at the Gladstone Institutes in San Francisco. See the CIRM Roadshow for details and links to RSVP for the meetings.

September 01, 2016

Reminder to NSF PIs

Principal Investigators of National Science Foundation awards must acknowledge NSF’s support in any publication (including Web pages) of any material based on or developed under the PI’s NSF project. The following statement should be used:
“This material is based upon work supported by the National Science Foundation under Grant No. (NSF grant number).”
PIs also must provide the following disclaimer (unless NSF states otherwise in the award document) in every publication of material (including World Wide Web pages) based on or developed under the PI’s NSF award, except scientific articles or papers appearing in scientific, technical or professional journals.
“Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.”
NSF support also must be orally acknowledged by the PI during all news media interviews about the NSF project, including popular media such as radio, television and news magazines.

These requirements are found in the NSF Award and Administration Guide (NSF 16-1), Chapter VI - Other Post Award Requirements and Considerations, section E. Publication/Distribution of Grant Materials.

August 29, 2016

Grants.gov Changing in December 2017

The following message was received today from Grant.gov. This change will have a significant impact on how Grants.gov applications are compiled in the future. Although the change is not until December 2017, you may want to check out the Grants.gov Workspace overview and training.


Grants.gov User,

In an effort to provide continued updates about the upcoming changes to Grants.gov, we are providing notice that in December 2017, Grants.gov will phase out the Legacy Application Package. This means that applicants will no longer be able to apply using the older, single PDF package of forms.

Instead, applicants will apply for grants using Grants.gov Workspace, which separates the application package into individual forms. Applicants will apply by creating a workspace, completing the individual PDF forms, and submitting their application workspace package. Also, the new online forms interface will be added to Grants.gov and will be accessible through Workspace in mid-2017.

The phase-out of the Legacy Application Package is still more than a year away, but now is the time to prepare for this change.

Use Grants.gov Workspace to apply for your next federal grant. Doing so will also prepare you to use the upcoming online forms feature.

BENEFITS TO APPLICANTS
Using Grants.gov Workspace brings a range of benefits to applicants and their organizations:
  1. Workspace streamlines collaboration. Multiple forms can be completed at once by a team of applicants.
  2. Workspace saves time. Forms from old workspaces can be reused, reducing data-entry, and saving valuable time.
  3. Workspace helps detect errors earlier. Improved error-checking allows applicants to catch and correct errors earlier resulting in fewer rejected submissions.
  4. Workspace simplifies applying. In a Grants.gov Workspace, every link and button is explained in context-sensitive help articles. Grants.gov has also created a series of video tutorials to walk applicants through the Workspace submission process.
Please review the Grants.gov Notices page for up-to-date information regarding upcoming changes: http://www.grants.gov/web/grants/outreach/grants-gov-notices.html

For more information about Grants.gov Workspace, please visit our various Workspace resources:
THOUGHTS OR QUESTIONS?
Please feel free to share them by emailing us at Community@grants.gov or posting feedback on the Grants.gov Community Blog.

Note: S2S users are unaffected by this phase-out.

Regards,
The Grants.gov PMO

Composite Fringe Benefit Rate Update

The composite fringe benefit rates for fiscal year 2016-17 have been approved. Projected rates (FY18-FY22), which are estimates for planning purposes, have also been posted on the SPO website.

August 18, 2016

New Process for Some Subrecipients: UCB Participating in FDP Pilot

UC Berkeley is now participating in a pilot test of a new way of processing subawards being conducted by the Federal Demonstration Partnership (FDP). The goal is to reduce the amount of time and effort that organizations like UC Berkeley spend collecting institutional information from each other.

What this means to campus is that beginning August 18, 2016, UC Berkeley will have two sets of requirements for subrecipients listed in Berkeley proposals:
  1. Any subrecipient that is participating in the FDP pilot will only need to complete a one-page form, the FDP Pilot Subrecipient Project Information sheet.
  2. All other subrecipients will be required to provide a longer form, the Subrecipient Commitment Form (Non-FDP Pilot Institutions).
Both documents can be found under Forms on the SPO website.

The FDP pilot group now includes approximately 78 institutions and organizations across the nation. See FDP Expanded Clearinghouse - Subrecipients for a link to the list of entities that will be participating in the pilot. Institutional information for each entity participating in the FDP pilot will be maintained on the FDP website so it will no longer be necessary to collect this type of information on a subrecipient commitment form.

The pilot test will last 18 months. If results of the pilot are positive, the plan is to allow other FDP institutions to participate.

CSS and Department administrators are encouraged to become familiar with the names of the entities participating in the FDP pilot to ensure that these entities receive the proper form when requesting subrecipient information. Note that only groups participating in the FDP pilot should be asked to fill out the FDP Pilot Subrecipient Project Information sheet.

August 5, 2016 Research Advocate: Upcoming: New Process for Some Subrecipients

August 12, 2016

NIH Changing Allowed Appendix and Post-Submission Application Material

The National Institutes of Health issued two NIH Guide notices related to changes in materials allowed for applications submitted on or after January 25, 2017.

New Policy Eliminates Most Appendix Material for NIH/AHRQ/NIOSH Applications Submitted for Due Dates On or After January 25, 2017 (NOT-OD-16-129)
This Notice alerts the scientific research community of plans to eliminate most appendix materials for applications submitted to the NIH, AHRQ or NIOSH for due dates on or after January 25, 2017. Application instructions will be updated by November 25, 2016 to reflect this change.
 The Notice also clarifies:
  • Status of appendix materials in peer review
  •  Allowable appendix materials
  •  Consequences for submitting disallowed appendix materials

Changes to the NIH/AHRQ/NIOSH Policy on Post-Submission Materials for Applications Submitted for Due Dates On or After January 25, 2017 (NOT-OD-16-130)
This Notice simplifies and consolidates current NIH and AHRQ policy concerning post-submission materials, and extends this policy to NIOSH. Post-submission application materials are those submitted after submission of the grant application but prior to the initial peer review. The policy is based on the principle that, for the majority of applications, the only post-submission materials that these agencies will accept are those resulting from an unforeseen event. The policy on post-submission application materials is not intended to correct oversights/errors discovered after submission of the application.

August 08, 2016

NIH Announces Projected FY 2017 NRSA Stipend Levels

The National Institutes of Health has published projected stipend levels for fiscal year 2017 for postdoctoral trainees and fellows on Ruth L. Kirschstein National Research Service Awards (NRSA).

The projected stipend levels, planned to be effective December 1, 2016, align with the “spirit” of the U.S. Department of Labor revisions to the rules on paid overtime under the Fair Labor Standards Act (FLSA). NIH states that the “exact stipend levels and the actual date of implementation are subject to the availability of FY 2017 appropriations and implementation of the new FLSA threshold for professional workers to be eligible for paid overtime.”

For the chart of projected stipends and more information, see Projected FY 2017 Stipend Levels for Postdoctoral Trainees and Fellows on Ruth L. Kirschstein National Research Service Awards (NRSA) (NOT-OD-16-131) (rescinded).

August 10, 2016 update (corrected effective date):  Revised: Projected FY 2017 Stipend Levels for Postdoctoral Trainees and Fellows on Ruth L. Kirschstein National Research Service Awards (NRSA) (NOT-OD-16-134)

August 05, 2016

Upcoming: New Process for Some Subrecipients

UC Berkeley will be participating in a pilot test of a new way of processing subawards being conducted by the Federal Demonstration Partnership (FDP). The FDP pilot is scheduled to begin in mid-August; the exact date has not yet been released.

What this means to campus is that after the FDP pilot starts, UC Berkeley will have two sets of requirements for subrecipients listed in Berkeley proposals:

1. Any subrecipient that is participating in the FDP pilot will only need to complete a one-page form and provide project-related information at the proposal stage.
2. All other subrecipients will be required to provide both project-related and institutional information using SPO’s Subrecipient Commitment Form.

The pilot group will include approximately 90 institutions of higher education across the nation, and the pilot test will last 18 months. If results of the pilot are positive, the plan is to allow other FDP institutions to participate.

SPO is developing new procedures for the pilot test, which will be announced to the campus as soon as the pilot start date is known. SPO also will post the list of subrecipients participating in the pilot test as soon as this information is released by the FDP.

July 27, 2016

NSF Implementation of Overtime Rule FAQs

The National Science Foundation Policy Office has published Frequently Asked Questions on the Fair Labor Standards Act overtime rule and has sent out the following notification.
The Department of Labor recently announced the Fair Labor Standards Act (FLSA) final over time rule. The FLSA final overtime rule automatically extends overtime pay protections to millions of workers and could impact some personnel on NSF grants, including postdoctoral researchers. The National Science Foundation continues to acknowledge the important role of postdoctoral researchers on NSF-funded projects, and, in general, NSF postdoctoral programs already include a stipend or salary in excess of the new minimum established by the FLSA final overtime rule.
Since the announcement of the new rule, NSF has received many questions on how this rule will affect NSF-funded projects. NSF has created a set of Frequently Asked Questions in order to address these questions. The FAQs are posted on the NSF Policy Office website at http://www.nsf.gov/bfa/dias/policy/faqs/flsa_faqs.pdf.

July 15, 2016

Reminder on PHS Regulation to Disclose New Significant Financial Interests in 30 Days

A reminder from the Conflict of Interest Coordinator:

The Public Health Service (including National Institutes of Health) regulations require that when new Significant Financial Interests are acquired or discovered by an Investigator, they must be disclosed within thirty (30) days of that acquisition or discovery. When this is not done in a timely manner, the institution is not in compliance with the regulations and must perform a mandated special retrospective review which causes delays in the ability of the Committee to approve ongoing projects. This is an onerous process and falls on the faculty Conflict of Interest Committee and the COI office to handle.

Please direct any questions to Jyl Baldwin, COI Coordinator, at jbaldwin@berkeley.edu or researchcoi@berkeley.edu.

Compliance Information Form for Research Gifts No Longer Required

Effective immediately, the Compliance Information Form for Research Gifts has been discontinued and is no longer required with the Form 700-U (Principal Investigator Statement of Financial Interests) when research gifts are received. The form has been removed from the COI and SPO websites. Please direct any questions to Jyl Baldwin, COI Coordinator, at jbaldwin@berkeley.edu or researchcoi@berkeley.edu.

July 01, 2016

NSF FastLane: New Automated Proposal Submission Compliance Checks

The National Science Foundation has issued a notice that effective July 25, 2016, all proposals will be subject to a new series of automated compliance validation checks to ensure proposals comply with requirements outlined in Chapter II.C.2. of the Proposal and Award Policies and Procedures Guide (PAPPG).

The new set of automated compliance checks will trigger warning or error messages depending on the funding opportunity type for each of the following rules:
  • Biographical Sketch(es) and Current and Pending Support files are required for each Senior Personnel associated with a proposal.
  • Biographical Sketch(es) can only be uploaded as a file, must not exceed two pages and can no longer be entered as text.
Proposers should be aware that if a proposal was previously submitted successfully with only one Biographical Sketch and/or Current & Pending Support file (rather than individual files for each senior personnel), a Proposal File Update performed on such proposals will be prevented from submission if it does not comply with the new compliance checks.

Proposers submitting through Grants.gov should be aware that Grants.gov will allow a proposal to be submitted, even if it does not comply with these proposal preparation requirements. Should NSF receive a proposal from Grants.gov that is not compliant, it may be returned without review.

For additional information see:
FastLane Advisory: Attention Proposers: New Automated Proposal Submission Compliance Checks Coming to FastLane
Research.gov: Attention Proposers: New Automated Proposal Submission Compliance Checks Coming to FastLane
July 26, 2016 update: NSF has notified the community that “this implementation was rescheduled due to a power outage which caused all servers to shut down. The new automated proposal submission compliance checks will be available on August 1.”

NIH SF424 and R&R Forms: Continue to Use Despite Expiration Dates

The National Institutes of Health has published OMB Approval for SF424 R&R Forms Used Federal-wide Underway - Continue to Use Current Forms Until Further Notice (NOT-OD-16-120) in the NIH Guide. From the notice:
NIH and AHRQ grant application form packages include both agency-specific forms (typically labeled PHS) and federal-wide forms (typically labeled Research & Related or R&R). Although our agency-specific forms were recently approved for use through October 31, 2018 (FORMS-D, NOT-OD-16-004), the forms used federal-wide are on different clearance cycles and have recently expired or will expire soon.
Applicants and grantees should continue to use the application form packages (FORMS-D) posted with our funding opportunity announcements despite the expiration dates noted on each form.
Grants.gov is working with the Office of Management and Budget (OMB) on the federal-wide form clearance and expects OMB approval for proposed form changes later this summer.