September 18, 2009

Guidance for Campus: Preparation for ARRA Reports

September 18, 2009
From: Lori Cripps, Director, Extramural Funds Accounting
To: Department Research Administrators
Subject: Preparation for ARRA Reports - due October 10, 2009

This message is for all department managers and administrators with awards funded by the American Recovery & Reinvestment Act of 2009 (ARRA).

A critical component of ARRA requires awardees to submit quarterly reports for all awards received. Completed reports are due no later than 10 calendar days after each calendar quarter in which the recipient receives the award. Reports for the quarter ending September 30, 2009 must be submitted to the federal government by October 10.

Berkeley is working to develop a web-based portal to facilitate the compilation and submission of these quarterly reports. Most of the required information used to populate the portal will be pulled directly from existing campus systems -- COEUS and BAIRS. However, currently there are six data fields that will require input from the department. The six fields are: 1) award description; 2) quarterly activities; 3) project completion status; 4) number of jobs created and jobs retained; 5) description of the jobs created and retained; and 6) description of the product/service for vendor payments over $25K. Additional information and guidance on the specific requirements of these fields will be provided soon on the EFA website

The timeframe to submit this information will be very short, and we anticipate that the web portal will be available no sooner than October 1. To ease the reporting requirements, we recommend you begin gathering the required information now so that you will be able to respond quickly to the call for submission of information.

During the next few weeks we will be providing ARRA updates on the status of the portal project, as well as plans for training and roll-out of the reporting tool. Please subscribe to the ARRA listserve to be certain you receive all future ARRA communications. To subscribe, please go to

If you have any questions about ARRA reporting requirements, please contact me at, or (510) 642-1371.

NOTE: Departments will be responsible for reporting ARRA jobs created and jobs retained for sub-recipients receiving funding from ARRA awards made to UCB. The Sponsored Projects Office will be issuing guidance for departments on how to report this information shortly.