March 22, 2018

New Way to Sign In to NSF FastLane and as of March 26, 2018

On March 26, 2018, (Monday) the National Science Foundation will introduce a new centralized and streamlined account registration process in for the research community that will provide each new user with a single profile and unique identifier (i.e., NSF ID) for signing in to FastLane and for proposal and award activities.

Existing NSF account holders, including and Application Submission Web Service (ASWS) users, will be migrated to the new account management system through a simple, one-time operation when initially signing in to FastLane or after the new functionality is released. Account holders will be required to verify information to transfer it to the new system. Each user will have one NSF ID.

Users with existing NSF accounts can access the NSF ID Lookup page for their NSF ID. Forgotten passwords for established NSF accounts may be retrieved here.

New users will be able to register directly with NSF through on or after March 26, 2018, via this link: Note that this link will not work until March 26, 2018.

For Submissions to NSF via Beginning on March 26, 2018, the Principal Investigator (PI), all co-PIs, and the Authorized Organizational Representative (AOR) listed on a proposal must all be registered with NSF prior to proposal submission. NSF IDs for the PI, all co-PIs, and the AOR listed will need to be included in the proposal submission.

The new centralized account management functionality is being released first to the Administrator, PI, AOR, Sponsored Project Officer (SPO), Graduate Research Fellowship Program (GRFP) Coordinating Official and Financial Official, and Award Cash Management Service (ACM$) groups. NSF plans to eventually expand the new functionality in the future to additional groups including proposal reviewers, GRFP applicants, and NSF staff

For more information, see the NSF notice on

March 09, 2018

NSF Organizational Definition of a “Year”

The National Science Foundation generally limits the salary compensation requested for senior personnel to no more than two person months of salary in any one year. This limit includes salary compensation received from all NSF-funded grants.

The January 29, 2018 Proposal & Award Policies & Procedures Guide (PAPPG) now states that it is the proposing organization’s responsibility to define and consistently apply the term “year.” Furthermore, the organization’s definition of a “year” now must be described in the budget justification submitted with every NSF proposal.

Effective April 1, 2018: For the purpose of submitting NSF proposals and managing NSF salary compensation for senior personnel after an award is made, UC Berkeley’s definition of a “year” shall be the institution’s fiscal year, i.e. July 1st to June 30th. This definition must be included in the budget justification for all NSF proposals submitted by Berkeley Principal Investigators.

Note: If anticipated at the proposal stage, any compensation for such personnel in excess of two months must be disclosed in the proposal budget, justified in the budget justification, and must be specifically approved by NSF in the award notice budget.

Also, under normal re-budgeting authority, NSF allows the University to increase or decrease the person months senior personnel devote to an NSF project after an award is made, even if doing so results in salary support for senior personnel exceeding the two-month salary policy. No prior approval from NSF is necessary as long as that change does not cause the objectives or scope of the project to change. NSF prior approval is necessary if the objectives or scope of the project change.

For more information see NSF’s Senior Personnel Salaries and Wages Policy.