March 31, 2020

NSF Notice: Expanded

A message from Jean Feldman, Head of the National Science Foundation Policy Office:

Dear Colleagues:

We are excited to announce that effective March 30, 2020, the research community can prepare and submit separately submitted collaborative proposals from multiple organizations in Proposers can now prepare Full, Research proposals in that are:
  • Single submissions from one organization (available since April 2018)
  • Single submission collaborative proposals with subawards (available since June 2019)
  • Separately submitted collaborative proposals from multiple organizations
What’s New for Separately Submitted Collaborative Proposals?
  • Proposal Preparation: Proposers can select a separately submitted collaborative proposal as an option in the Proposal Creation Wizard and identify themselves as part of a lead or non-lead organization.
  • Linking: The lead organization can initiate a request to link proposals with non-lead organizations. However, all proposals in the collaboration must be prepared and submitted in and cannot be a mix of and FastLane proposals.
  • New “Submission Pending” Status: The submission process for separately submitted collaborative proposals is different than the submission process in FastLane.
    • A new “Submission Pending” status informs the organization that their proposal submission is pending in a queue until all linked lead and non-lead proposals in the collaboration attain “Submission Pending” status and can be submitted to NSF as a set. 
    • Separately submitted collaborative proposals with a “Submission Pending” status can be edited, but the Authorized Organizational Representative (AOR) must resubmit the edited proposal to return it to a “Submission Pending” status.
    • A Proposal File Update (PFU) is not required to edit the proposal at the “Submission Pending” stage. However, a PFU could be utilized after the entire collaborative set is submitted to NSF and a proposal ID number for each separately submitted collaborative proposal is generated.
  • Submit Proposal Wizard: The AOR Submission Wizard screen will display the lead and non-lead organization information.
  • Other Related Changes:
    • Postdoctoral Mentoring Plan: A Postdoctoral Mentoring Plan is only required when funds for postdoctoral scholars are requested on the budget. A proposal compliance error will block proposal submission if there is a mentoring plan but no requested funds.
    • Print Concatenate: This functionality is available for lead and non-lead proposals.
    • New Automated Compliance Error/Warning Messages and Business Rules for Separately Submitted Collaborative Proposals: Compliance checks triggering an error will prohibit proposal submission to NSF, whereas checks triggering a warning will allow proposal submission to NSF.
    • Delete In-progress Proposals: Proposers can delete their in-progress separately submitted collaborative proposals.
    • Redesigned "About" Page with New and Updated FAQs: Check out our redesigned About Proposal Preparation and Submission webpage with links to new and updated Frequently Asked Questions (FAQs) organized by topic.
What’s Ahead?
We are also happy to share that NSF is currently developing the following capabilities in
  • Other Authorized User (OAU) role changes (see advisory currently posted)
  • Support for Single Copy Documents
  • Submission of Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase I and Phase II proposals
  • Submission of Rapid Response Research (RAPID), Early-concept Grants for Exploratory Research (EAGER), and Research Advanced by Interdisciplinary Science and Engineering (RAISE) proposals
Stay tuned for additional information about these developments in the coming months!

Help NSF Build is being developed incrementally, and features will expand with the goal of eventually transitioning all proposal preparation and submission functionality from FastLane to NSF strongly encourages the use of where possible and wants feedback on your experience, so we can continue to offer a better user experience. Please submit your feedback on the Feedback page (select “Proposal Preparation & Submission” under the Site Area dropdown menu).

We would appreciate you sharing this information with your colleagues. If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM - 9:00 PM ET; Monday - Friday except federal holidays) or via Policy-related questions should be directed to

We look forward to receiving your proposals and your feedback about our new system!


Jean Feldman
Head, Policy Office
Division of Institution and Award Support
Office of Budget, Finance & Award Management
National Science Foundation

March 26, 2020

Sponsored Projects Office COVID-19 Guidance

SPO is maintaining a COVID-19 Guidance page with information published by agency sponsors and other entities related to contracts and grants. The UC Berkeley campus community is encouraged to review this page.

In addition, COVID-19 Related Proposals, Awards, and Subawards provides information on late proposals and on expedited awards and subawards, COVID-19 Related Funding Opportunities lists funding and other opportunities, and additional campus guidance is available on Frequently Asked Questions (FAQs): Administering Contracts and Grants under COVID-19 Conditions.

March 11, 2020

NASA Requirements for Reporting Harassment

On March 10, 2020, the National Aeronautics and Space Administration published its new grant term and condition regarding grantee obligations for reporting harassment in the Federal Register: Reporting Requirements Regarding Findings of Harassment, Sexual Harassment, Other Forms of Harassment, or Sexual Assault.

Upon implementation, the new term and condition will require UC Berkeley to report to NASA any findings/determinations of sexual harassment, other forms of harassment, or sexual assault regarding a NASA funded principal investigator (PI) or Co-PI.

The new term and condition will also require the recipient to report to NASA if the PI or Co-I is placed on administrative leave or if the recipient has imposed any administrative action on the PI or Co-I, or any determination or an investigation of an alleged violation of the recipient’s policies or codes of conduct, statutes, regulations, or executive orders relating to sexual harassment,other forms of harassment, or sexual assault. Finally, the new term and condition specifies the procedures that will be followed by NASA upon receipt of a report.

This is similar to what is required now by the National Science Foundation.