The Research Administration and Compliance Information Systems team (RAC-IS) has successfully finished the upgrade to Berkeley Coeus version 4. All core components of the system (proposals, awards, subcontracts) and all associated infrastructure elements (state of the art development environment, future upgrade capability, Coeus-to-BFS feed, reporting mechanisms) have been upgraded and RAC-IS is now pleased to announce the rollout of the new Coeus Web.
The updated web service runs on new technology and infrastructure. All reports available on the old system are available on the new system. The campus Master Org Tree hierarchy has been implemented to identify organization units associated with proposals and awards. Benefits of the new system include enhanced capabilities for documenting proposal reviews, tracking agreement negotiations, managing subcontracts and subcontractors, and compliance information, among others.
New Coeus Web Passwords
Existing campus users of Coeus Web will need new passwords in order to access the new system.
UPDATE: To sign up to activate your account and receive a new Coeus Web password, to request a new account, or for more information on Berkeley Coeus Web and Coeus version 4, please contact Neil Maxwell (nmaxwell@berkeley.edu, 2-0123).
Please note that accounts established for departments are shared accounts; accounts for faculty are established for the individual faculty member.
More About the Berkeley Coeus 4 Upgrade
The Berkeley Coeus system is the institutional system of record for tracking all Berkeley campus research proposals and awards processed by the Sponsored Projects Office (SPO) and the Industry Alliances Office (IAO). Data captured in Coeus is passed automatically to the Berkeley Financial System (BFS) to establish and modify fund accounts for project spending, and is also used to provide required reports to the UC Office of the President.
The upgrade is a complete technical migration. The client application is now written in Java; upgrades from MIT will be incorporated as they are released, while at the same time preserving Berkeley customizations; the entire system runs on Campus Data Center Web Farm and database infrastructure; and all legacy data has been migrated to the new system.
The upgrade project lays the groundwork for future enhancements in a number of areas, including reporting and campus access to SPO data, conflict of interest disclosure tracking, routing and approval of proposals through the campus, and system-to-system submission of fully electronic proposals. When implemented, the new human and animal subjects protocol systems will be integrated with Coeus.
